When selling an apartment, several documents are necessary to ensure the transparency of the transaction and protect the rights of the parties involved. Here is a detailed list of the items to provide when selling an apartment.
The Pre-Formatted Statement
The pre-formatted statement is a preparatory document that precedes the formatted statement, required when selling a property in co-ownership. This document, provided by the property management, contains essential information about the financial situation of the selling co-owner in relation to the co-ownership. It includes:
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- The current charges and any work charges paid or outstanding by the seller.
- The advances and work funds.
- The seller’s share in any debts of the co-ownership.
This document allows the buyer to have an overview of the existing and potential financial obligations related to the apartment.
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The Technical Diagnostic File (DDT)
The DDT includes all mandatory diagnostics before the sale of a property, such as:
- The energy performance diagnosis (DPE).
- The lead exposure risk assessment (CREP) for buildings constructed before 1949.
- The asbestos report for constructions completed before 1997.
- The electricity and gas diagnosis if the installations are over 15 years old.
- The state of risks and pollution (ERP) which informs about the property’s location in a risk area.
The Co-Ownership Regulations and the Descriptive State of Division
These documents are essential for understanding the rules of the co-ownership, as well as the distribution of lots and charges.
The Minutes of the General Assemblies
The last three years of minutes from the general assemblies of co-owners allow the buyer to learn about the decisions made, the works voted on, and their financing.
The Title Deed
The title deed is an official document that proves the seller’s ownership of the apartment. It is necessary for drafting the sales agreement.
Selling an apartment involves the preparation and submission of numerous legal documents that ensure the legitimacy and security of the transaction. The pre-formatted statement, in particular, provides essential financial transparency in the context of a co-ownership sale. Make sure all these documents are complete and up to date to avoid any complications during the sale.